A UConn Program may include a variety of different participants. As long as an individual has the faculty leader’s permission and meets Education Abroad’s requirements, they are welcome to participate in a program.
A program may take as few participants as the budget allows and as many as the program leader and program logistics permit. That said, we recommend that programs have a low student-to-instructor ratio compared to an on-campus course; most programs feature one program leader for every ten students. In addition, all programs should strive to include at least one additional program leader, assistant leader, graduate student, or student learning assistant, regardless of the number of students. These additional leaders or assistants not only provide invaluable assistance during tour emergencies but may also help with instruction and management of group dynamics.
As stated above, the program leader is the instructor of record for the program’s course(s) and holds primary responsibility for organizing and executing the program. A program may have as many program leaders as a department or college approves, within financial and logistical reason.
Replacement Program Leaders
The replacement program leader serves as a substitute for the primary program leader in the event they are unable to lead the program after it is active. All programs should have at least one replacement program leader, as it is the responsibility of the department or college to ensure a program is able to run once Education Abroad approves it.
Assistant Leaders, Graduate Students, and Student Learning Assistants
The assistant leader, graduate student, or student learning assistant is an individual who does not serve as the primary program leader for purposes of instruction but nevertheless assists with academic instruction or logistical support in some essential capacity. Assistant leaders are often faculty members, staff members, graduate assistants, undergraduate assistants, or non-academic professionals. If the assistant is a member of AAUP, UCPEA, or GEU, and they undertake labor as part of the program, they must be compensated according to Education Abroad procedures and their contract’s specifications. Program leaders must define and justify in writing these individuals’ roles as assistant leaders. To cover assistant leaders’ travel expenses, Education Abroad may include their expenses in the Program Budget and therefore may be passed on to students.
Students, of course, are the primary audience for a UConn Program. They may be UConn or non-UConn students, but they must be enrolled full-time in a degree program at a higher education institution. All students must pay the full Program Fee, which constitutes the student program expenses and any other expenditures included in the Program Budget. In addition, all students must complete and commit Education Abroad program applications, be eligible to participate in an Education Abroad program, and gain program leader permission in order to participate.
Non-UConn students may participate in a UConn Program if they complete and commit Education Abroad program applications, be eligible to participate in an Education Abroad program, and gain program leader permission. These students have to apply for non-degree-seeking student status, a StudentAdmin account, a NetID, and enrollment permissions.
Non-student participants are not allowed to participate in UConn Programs. Non-student participants may include, but are not limited to, unapproved program leader spouses/partners, children, family members, faculty colleagues, staff members, university administrators, non-academic professionals, or community members. As the program leader has the primary obligation to their students’ academic success and overall well-being while abroad, Education Abroad does not recommend that leaders invite their spouses/partners (unless they serve an integral part of the program as assistant leaders) or children to participate in a program.