Global Affairs Travel Registration

Registration

Graduate students traveling out of the country for university-sponsored or university-related purposes including: internships, research, service-learning, volunteer opportunities, conferences, registered student organization activities, student groups affiliated with academic departments, and other non-credit-bearing University programs must register with Global Affairs in accordance with the UConn Student International Travel Policy.

Students will be automatically enrolled and covered by Cultural Insurance Services International (CISI) Health Insurance for the duration of their trip upon completion of the Global Affairs Travel Registration form.

Please note: You will be required to pay a $25 registration fee within the form by credit card. Your department may contact Global Affairs directly if they would like to cover this fee.

Violations of this policy may result in disciplinary measures in accordance with the University of Connecticut Responsibilities of Community Life: The Student Code.

The University reserves the right to deny academic credit, funding or reimbursement for any student international travel that is inconsistent with published policies and practices.

To complete the Global Affairs Travel Registration form, click on the "Graduate Student Travel Registration" below and complete all materials in the checklist.

Graduate Student Travel Registration

Registration

Undergraduate students traveling out of the country for university-sponsored or university-related purposes, including internships, research, service-learning, volunteer opportunities, conferences, registered student organization activities, student groups affiliated with academic departments, and other non-credit-bearing University programs must register with Global Affairs in accordance with the UConn Student International Travel Policy. For any student organization travel abroad, all students and groups also must undertake the Off-Campus Activities Advising notification process with the Division of Student Affairs, Student Activities.

Students will be automatically enrolled and covered by Cultural Insurance Services International (CISI) Health Insurance for the duration of their trip upon completion of the Global Affairs Travel Registration form.

Please note: You will be required to pay a $25 registration fee within the form by credit card. Your department may contact Global Affairs directly if they would like to cover this fee.

UConn Students Traveling to a Destination under a Level 3 or 4 Travel Advisory with an Organized Student Group: 

  1. The group leader must meet with the Director of Experiential Global Learning to go over the details of the trip.
  2. The group leader and each group member individually must complete the online Global Affairs Travel Registration and a Travel Waiver form.

Violations of this policy may result in disciplinary measures in accordance with the University of Connecticut Responsibilities of Community Life: The Student Code.

The University reserves the right to deny academic credit, funding or reimbursement for any student international travel that is inconsistent with published policies and practices.

Undergraduate Student Travel Registration

Travel Waiver

Faculty, staff, and postdoctoral research associates traveling to countries or regions with a U.S. Department of State Travel Advisory of Level 3 or higher must have their travel plans approved by Global Affairs in accordance with the Policy for Education Abroad and Related Activities in Sites with U.S. Department of State Travel Advisories.

To obtain Global Affairs approval, travelers must submit an online Travel Waiver Form and obtain the required signatures. Once complete, the Travel Waiver will be routed to Global Affairs for review.

UConn Health students and residents traveling out of the country for university-sponsored or university-related purposes including internships, research, service-learning, volunteer opportunities, conferences, registered student organization activities, student groups affiliated with academic departments, and other non-credit-bearing University programs must register with Global Affairs.

Students and residents will be automatically enrolled and covered by Cultural Insurance Services International (CISI) Health Insurance for the duration of their trip upon completion of the Travel Registration form.

Violations of this policy may result in disciplinary measures in accordance with the University of Connecticut Responsibilities of Community Life: The Student Code.

The University reserves the right to deny academic credit, funding or reimbursement for any student international travel that is inconsistent with published policies and practices.

UConn Health Student and Resident Travel Registration

Can Global Affairs invoice departments/schools if they wish to cover the cost of the $25 registration fee for their students?

Yes. The department/school must contact Global Affairs (abroad@uconn.edu) with the names of the travelers for whom the department/school will be covering the fee.

 

Can schools/departments direct bill the $25 registration fee in KFS through internal billing?

Yes. Please contact Global Affairs (abroad@uconn.edu) individually to discuss.

 

Can departments/schools reimburse students who already paid for the $25 registration fee?

Yes. This decision and the subsequent process for doing so is up to each department/school.

 

University travelers already need to fill out a trip registration through Concur. Why are they required to complete a second form?

The purpose of this policy is to facilitate the following objectives:

  1. Ensuring students/staff/faculty access to the insurance required for their travel abroad.
  2. Assessment of any potential risks and appropriate actions to reduce those risks.
  3. University awareness of when and where students are taking advantage of these international opportunities.

Travelers must register with Global Affairs in order to obtain CISI International Health Insurance, which covers them in case of illness or injury and in case they need to be evacuated due to natural disaster or political unrest. It also provides trip cancellation coverage if the student cancels his/her trip and has incurred travel expenses.

 

What are the repercussions of not filling out this form?

The student’s information will be given to UConn Community Standards and Community Standards will determine the appropriate repercussions. Global Affairs does not determine any consequences levied against students who do not complete the form.

 

Is the Global Affairs process different for students traveling on university funds and those who are not?

No. Students must complete the same form with Global Affairs whether they are traveling with university funds or not.

 

What else do students have to fill out in terms of the University's international travel policy?

If the traveler’s destination is in a country/region with a U.S. Department of State Travel Advisory of Level 3 or higher, they will also be asked to complete a Travel Waiver Form. This waiver can be found within the Global Affairs Travel Registration form.

 

Does the international travel policy affect any other members of the University? (e.g. faculty)

The Policy for Education Abroad and Related Activities in Sites with U.S. Department of State Travel Advisories pertains to faculty and staff in addition to students. If a faculty or staff member is traveling to a country or region with a U.S. Department of State Travel Advisory of Level 3 or higher, they must complete an online Travel Waiver Form through Global Affairs. The link to the waiver can be found under the Staff & Faculty section of this page.

If a faculty or staff member is traveling to a country or region with a Travel Advisory of Level 2 and below, they do not need to complete the Travel Waiver through Global Affairs.

Travel Services automatically enrolls faculty and staff in CISI International Health Insurance when they complete their Concur registration for their trip.