Education Abroad Travel Registration

Graduate students traveling out of the country for university-sponsored or university-related purposes including: internships, research, service-learning, volunteer opportunities, conferences, registered student organization activities, student groups affiliated with academic departments, and other non-credit-bearing University programs must register with UConn Global Affairs in accordance with the UConn Student International Travel Policy. Students will be automatically enrolled and covered by Cultural Insurance Services International (CISI) Health Insurance for the duration of their trips upon their completion of the UConn Global Affairs student travel registration form.

The UConn Travel Services form requires that graduate students obtain an "Ed Abroad Approval ID" in order to complete the form. This ID is only available to you when you complete your registration with UConn Global Affairs.

Click here to access instructions for completing the UConn Global Affairs student registration form and obtaining your Ed Abroad Approval ID.

Please note: There is a $25 registration fee payable via credit card on the registration form. Once you complete the insurance application, UConn Global Affairs will enroll you with CISI coverage, the cost of which is covered by the University.

Violations of this policy may result in disciplinary measures in accordance with the University of Connecticut Responsibilities of Community Life: The Student Code.

The University reserves the right to deny academic credit, funding or reimbursement for any student international travel that is inconsistent with published policies and practices.

Graduate Student Travel Registration

Undergraduate students traveling out of the country for university-sponsored or university-related purposes including: internships, research, service-learning, volunteer opportunities, conferences, registered student organization activities, student groups affiliated with academic departments, and other non-credit-bearing University programs must register with UConn Global Affairs in accordance with the UConn Student International Travel Policy. Students will be automatically enrolled and covered by Cultural Insurance Services International (CISI) Health Insurance for the duration of their trips upon their completion of the UConn Global Affairs student travel registration form.

The UConn Travel Services form requires that undergraduate students obtain an "Ed Abroad Approval ID" in order to complete the form. This ID is only available to you when you complete your registration with UConn Global Affairs.

Click here to access instructions for completing the UConn Global Affairs student registration form and obtaining your Ed Abroad Approval ID.

Please note: There is a $25 registration fee payable via credit card on the registration form. Once you complete the insurance application, UConn Global Affairs will enroll you with CISI coverage and will post the cost of the insurance on your fee bill. The cost of your CISI International Health Insurance is dependent on the duration of your time abroad and your age. The current rate per month is $41.00/month if you are traveling for more than two weeks, or $10.00/week if you are traveling for two weeks or less. Click the "Cultural Insurance Services International Health Insurance" link on the left for information on what this insurance covers.

Violations of this policy may result in disciplinary measures in accordance with the University of Connecticut Responsibilities of Community Life: The Student Code.

The University reserves the right to deny academic credit, funding or reimbursement for any student international travel that is inconsistent with published policies and practices.

UConn Students Traveling to a Travel Warning/Alert Destination with an Organized Student Group: 

1. The group leader completes the online student travel and health insurance registration form.

2. The group leader meets with Sarah O'Leary, Director of Education Abroad to go over the details of the trip. Contact Kim Hopkins (Kim.Hopkins@uconn.edu) to schedule a meeting.

3. After the meeting, each group member individually completes the online travel and health insurance registration form.

Undergraduate Student Travel Registration

Faculty, staff, and postdoctoral research associates traveling to countries with a travel warning or alert must also register with UConn Global Affairs via the UConn Global Affairs faculty/staff registration form in accordance with the Policy for Education Abroad and Related Activities in Sites with U.S. Department of State Travel Warning/Travel Alert. This involves opening and completing an online registration form (link below), completing a Travel Waiver application (available within the online registration form), obtaining necessary signatures, and submitting the waiver application to Education Abroad for approval.

Click here to access instructions for completing the UConn Global Affairs faculty/staff registration form and obtaining your Ed Abroad Approval ID.

Staff/Faculty Travel Registration

Can Global Affairs invoice departments/schools if they wish to cover the cost of the registration fee and/or health insurance (undergraduates only) for their students?

Yes. The department/school must contact Global Affairs with the names of the travelers for whom the department/school will be covering costs.

Can schools/departments direct bill these costs in KFS through an Internal Billing or some type of transfer if the department is willing to pay for both the registration and the insurance?

Yes. Please contact Global Affairs individually to discuss.

Can departments/schools reimburse students who already paid for the registration and the insurance?

Yes. This decision and the subsequent process for doing so is up to each department/school.

University Travelers already need to fill out Travel Services’ form. Why are they now required to complete a second form?

The purpose of this policy is to facilitate the following objectives:

  1. Ensuring student/staff/faculty access to information essential to their travel abroad.
  2. Assessment of any potential risks and appropriate actions to reduce those risks.
  3. University awareness of when and where students are taking advantage of these Education Abroad and related opportunities.

Also, travelers must register with Global Affairs in order to obtain CISI International Health Insurance, which covers them in case of sickness, and in case they need to be evacuated due to natural disaster or political unrest. It also provides trip cancellation coverage if the student cancels his/her trip and has incurred travel expenses.

What are the repercussions of not filling out this form?

The student’s information will be given to UConn Community Standards and Community Standards will determine the appropriate repercussions. Global Affairs does not determine any consequences levied against students who do not complete the form.

Is the Global Affairs process different for students traveling on University funds and those who are not?

No. students must complete the same form with Global Affairs whether they are traveling with University funds or not. The difference is that travelers seeking University funding need to complete a separate form with Travel Services.

What is the exact difference between Graduate Assistants, graduate students, and undergraduate students, and who has to pay for what?

As far as Global Affairs is concerned, the process for Graduate Assistants and graduate students is the same. They complete the same registration form and receive the same health insurance. They are responsible for the $25 registration fee on the form. The Office of the Provost covers the cost of their insurance completely.

Undergraduate students have a separate registration form. They are responsible for the $25 registration fee on the form and the full cost of their insurance. The insurance charges are posted on their fee bills within Student Admin once they complete their registration forms and are enrolled, and they are given two weeks to pay. The insurance costs $10/one week, $20/two weeks, $41/month.

Why does the Office of the Provost cover the cost of insurance for graduate assistants/students, but not undergraduate students?

Undergraduate students always travel as students (not employees) and, therefore, their insurance costs are not related to University business and are the responsibility of the student. Graduate students, however, travel both as students and as Graduate Assistants. When traveling as Graduate Assistants, there travel is covered by UConn, as the travel is University business.

While it is understood that graduate students often travel solely in their capacity as students, it is difficult, administratively, to determine if graduate student travel is in a University business capacity, student travel capacity, or a mix of both. Therefore, to treat graduate students equitably – and to remove a time-consuming administrative barrier - the University covers graduate student international health insurance costs.

What else do they (GA’s, grad students, and undergrads) have to fill out in terms of the new policy international travel policy?

If the University traveler’s destination is in a region with a travel warning or alert, they will also be asked to complete a Waiver Application for Education and Activities Abroad Programs in Countries with U.S. Department of State Travel Warnings/Travel Alerts. The waiver can be found within the Global Affairs registration form and must be submitted to Global Affairs. If/when their waiver application is approved, they will also be asked to sign an Informed Consent and Release of Liability for Travel Abroad to U.S. Department of State Travel Warning/ Travel Alert Country and submit the form to Global Affairs.

Does the new international travel policy affect any other members of the University? (e.g. faculty)

The Policy for Education Abroad and Related Activities in Sites with U.S. Department of State Travel Warning/Travel Alert pertains to faculty and staff in addition to students. If the faculty/staff member is traveling to a region with a travel warning or alert, he/she must complete a registration form with Global Affairs. He/she will also be asked to complete a Waiver Application for Education and Activities Abroad Programs in Countries with U.S. Department of State Travel Warnings/Travel Alerts. The waiver can be found within the Global Affairs registration form and must be submitted to Global Affairs. If/when their waiver application is approved, they will also be asked to sign an Informed Consent and Release of Liability for Travel Abroad to U.S. Department of State Travel Warning/ Travel Alert Country and submit the form to Global Affairs.

If a faculty/staff member is traveling to a location with no travel warning/alert, he/she does not need to register with Global Affairs. Travel Services automatically enrolls faculty/staff with CISI international health insurance when they complete the Travel Services webform.